October 25th, 2017 Meeting Minutes - Department Meeting

President

  • Introduction to year (overview of what we’ve been up to) and our approach this year

    • Four committees this year. Review of AGM and Committee Orientation.

    • GAPSS at about 30 members, with potential for expansion

    • GAPSS role as a Program Association.

      • Trying to support classroom work and supplement weaknesses with additional content.

    • A student input led approach to projects and events. Understanding we can’t be everything for everyone. More responsibility to our committee members. More student surveys.

      • For example needing student feedback before mentorship program

    • Greater face-to-face interaction with students as a tool marketing. Desire to get more unique visitors to our events.

  • What does the department have planned over the rest of the semester? What would you like to see GAPSS do to support the events?

    • Mentorship as key

    • Journal Committee

    • Supplementary courses for GIS skills, sketching skills - bring in someone to do a tutorial - could be covered by program; doing more in 211 to cover architectural sketching

    • Employability weaknesses

      • Recognizing weaknesses, concepts in the class. There has been discussion in the past two years for GAPSS to organize supplementary workshops to refine skills. This included architectural sketching, GIS and Business Writing.

      • Resume writing, cover letters - seek advice from Career Centre

      • Interviewing skills - having another workshop like last year

  • As we’re interested in supporting the work students do in the classroom, are there foreseeable opportunities for GAPSS to build upon work students are doing in the classroom? This could be building upon weaknesses, or providing additional content related to a particular course.

    • Research: WDCGA with student research, APPI & CPI (Department sends students)

      • could push APPI to support student research presentations

      • space is available to host student conference, could bring students from other universities (donation of space from the university)

      • there used to be national Planning student conference

  • Are there organizations GAPSS should be partnering with for events, or are there organizations who could open up opportunities to HG and Planning students?

    • Last year: City of Edmonton through Evolving Infill, Dialog through Dialog Tour

    • Potential: more tours, think about value gained from collaboration vs. work put in and think about the risks of them not holding up the deal, stay away from asking for money (they don’t distinguish between GAPSS and the U of A generally) - the department can help with funding

 

 

VP Planning

  • YIMBY Blog Update

  • Photo Contest Update

    • working with local businesses for sponsorship, or funding from the department also possible

    • ideas:

      • themed month for photos, and wall would have photos printed on them

      • challenges like just sepia or b&w

      • space on the third floor could have them displayed

  • Advocacy

    • can’t be too liberal with accepting suggestions

    • GAPSS Student Survey being released online mid-November

    • open ended questions, will be used to look for trending issues within the student body - common issues will be topics of student roundtables next semester

    • will prepare report of findings for faculty

  • Is there a way to achieve conditions for continuity among GAPSS Exec teams?

    • ex. prescriptive structure - we are getting closer to having the momentum for a continuous platform

    • succession planning, documents (strong and concise), making sure there are some constants each year which help create momentum

    • instruction sheet for repetition (timelines) and projects into the portfolio

 

 

VP Internal

  • Update on the Journal Committee

    • Student paper recommendations when returning assignments

    • Length is key - more like 500 words is more approachable

    • Open up to paper and project

    • Ideas for printing companies or businesses to market to?

      • department would fund and we could supply journals to the companies if under $2000

      • to councillors

      • value for the department: building cycle of positivity and image

      • look into grant as well

      • promote at celebration of planning

        • potential for students at this next year

  • Faculty newsletter

    • Is it an effective method of communication?

    • Is there anything else you would like to see?

    • Has there been any feedback from other faculty?

  • potential for VP Graduate Studies

 

VP External

  • Questions:

    • Celebration of Planning - Did you need any further help with marketing and spreading the word? Currently we are contacting profs.

      • some haven’t been contacted or don’t remember

      • timing:

    • Do you have a list or idea of external organizations that would be able to support GAPSS? E.g. for funding, journal, networking, event promotion, etc.

      • best to go to the department for support as they have funding and we want a united front

    • Accommodating concerns of students for Planning Studio - Does the department have capacity to fulfill any potential needs/concerns?

      • not sure what you meant by this question

  • Department events put on website

 

VP Finance

  • Brookfield Residential and other funds

  • leverage the stuff we have here (printing, graphics, funds, people)

  • If we will be collecting the checks from profs who will be buying the GAPSS tickets or if that's something they will do?

    • cheques directly to GAPSS

    • be personal, encourage them to go

 

VP Events

  • Update on our event plans thus far:

    • Advance schedule to be done by the 2nd week Nov

    • Metrics measurement for future planning

      • # attendees, advance tickets or not

    • Skills Nights

      • focusing resources on academic events instead of social events

      • Resume and Cover letter writing with Career Centre input, and bring in a Planning employer

      • Interviewing Skills

        • Have been asked to do it again

        • January - dept holding

          • Samantha Mitchell and team

      • Sketch-up

      • STATISTICS

        • Would cover cost through program expense

    • Networking night

      • Run through ideas for this

      • Private, public industry… mix of representatives

      • Not just Planning focussed (we have to remember the HGeo students as well!)

      • More formal that what we’ve usually done

      • Closing to the conference

      • One - would recommend holding a second?

    • Mini-conference

      • Similar to the Urban Week last year

      • To happen in Winter term

      • Will be selecting a theme but also host on a variety of topics both HGeo and Planning related.

      • speakers and workshops in day, then a nicer evening event (like a formal networking night)

        • hard to get industry people out since APPI already has those sorts of nights and a full day activity is hard to get people out

        • urban week might be better for turnout

          • limit workload (ex. TWR events - one a day - and F evening event)

          • department speaker could be part of Urban Week

          • don’t have too many events; branding will work better if there’s a cause (like world planning day)

          • doing the planning well ahead of time will ensure visibility

          • finding student schedule availability is difficult when incorporating many faculties

        • talk to department about speakers (external or faculty)

      • this could be expanded to a Western Canada or National Conference in the 2018-19 year

        • initiative put on by students will be well received

        • challenge: less momentum as the previous conference had but academics still remember

        • put it at the same time as CAPS used to be; winter makes sense from student point of view

        • look at cost - it could cost a LOT if it’s not for-profit

        • use money on speakers over venue

  • Faculty events

    • Fort McMurray talk Nov. 1

    • City of Leduc wants to do a mixer, end of March

  • Used to be National Planning Conferences for Students

  • APPI

    • Student’s Conference

  • Questions:

    • How many networking nights? One with the conference, would you recommend holding another one?

    • Are there any suggestions for other types of events that you’d like to see throughout the year?

    • How and who might we market the conference / Urban Day to? Would you recommend marketing to other universities / post-secondaries? What other programs elsewhere may have relevant programs?

    • Are there any events that the Faculty is intending on holding that you’d like any help or collaboration on?