Introduction to year (overview of what we’ve been up to) and our approach this year
Four committees this year. Review of AGM and Committee Orientation.
GAPSS at about 30 members, with potential for expansion
GAPSS role as a Program Association.
Trying to support classroom work and supplement weaknesses with additional content.
A student input led approach to projects and events. Understanding we can’t be everything for everyone. More responsibility to our committee members. More student surveys.
For example needing student feedback before mentorship program
Greater face-to-face interaction with students as a tool marketing. Desire to get more unique visitors to our events.
What does the department have planned over the rest of the semester? What would you like to see GAPSS do to support the events?
Mentorship as key
Supplementary courses for GIS skills, sketching skills - bring in someone to do a tutorial - could be covered by program; doing more in 211 to cover architectural sketching
Recognizing weaknesses, concepts in the class. There has been discussion in the past two years for GAPSS to organize supplementary workshops to refine skills. This included architectural sketching, GIS and Business Writing.
Resume writing, cover letters - seek advice from Career Centre
Interviewing skills - having another workshop like last year
As we’re interested in supporting the work students do in the classroom, are there foreseeable opportunities for GAPSS to build upon work students are doing in the classroom? This could be building upon weaknesses, or providing additional content related to a particular course.
Research: WDCGA with student research, APPI & CPI (Department sends students)
could push APPI to support student research presentations
space is available to host student conference, could bring students from other universities (donation of space from the university)
there used to be national Planning student conference
Are there organizations GAPSS should be partnering with for events, or are there organizations who could open up opportunities to HG and Planning students?
Last year: City of Edmonton through Evolving Infill, Dialog through Dialog Tour
Potential: more tours, think about value gained from collaboration vs. work put in and think about the risks of them not holding up the deal, stay away from asking for money (they don’t distinguish between GAPSS and the U of A generally) - the department can help with funding
YIMBY Blog Update
Photo Contest Update
working with local businesses for sponsorship, or funding from the department also possible
themed month for photos, and wall would have photos printed on them
challenges like just sepia or b&w
space on the third floor could have them displayed
can’t be too liberal with accepting suggestions
GAPSS Student Survey being released online mid-November
open ended questions, will be used to look for trending issues within the student body - common issues will be topics of student roundtables next semester
will prepare report of findings for faculty
Is there a way to achieve conditions for continuity among GAPSS Exec teams?
ex. prescriptive structure - we are getting closer to having the momentum for a continuous platform
succession planning, documents (strong and concise), making sure there are some constants each year which help create momentum
instruction sheet for repetition (timelines) and projects into the portfolio
Update on the Journal Committee
Student paper recommendations when returning assignments
Length is key - more like 500 words is more approachable
Open up to paper and project
Ideas for printing companies or businesses to market to?
department would fund and we could supply journals to the companies if under $2000
value for the department: building cycle of positivity and image
look into grant as well
promote at celebration of planning
potential for students at this next year
Is it an effective method of communication?
Is there anything else you would like to see?
Has there been any feedback from other faculty?
potential for VP Graduate Studies
Celebration of Planning - Did you need any further help with marketing and spreading the word? Currently we are contacting profs.
some haven’t been contacted or don’t remember
Do you have a list or idea of external organizations that would be able to support GAPSS? E.g. for funding, journal, networking, event promotion, etc.
best to go to the department for support as they have funding and we want a united front
Accommodating concerns of students for Planning Studio - Does the department have capacity to fulfill any potential needs/concerns?
not sure what you meant by this question
Department events put on website
Brookfield Residential and other funds
leverage the stuff we have here (printing, graphics, funds, people)
If we will be collecting the checks from profs who will be buying the GAPSS tickets or if that's something they will do?
cheques directly to GAPSS
be personal, encourage them to go
Update on our event plans thus far:
Advance schedule to be done by the 2nd week Nov
Metrics measurement for future planning
# attendees, advance tickets or not
focusing resources on academic events instead of social events
Resume and Cover letter writing with Career Centre input, and bring in a Planning employer
Have been asked to do it again
January - dept holding
Samantha Mitchell and team
Would cover cost through program expense
Run through ideas for this
Private, public industry… mix of representatives
Not just Planning focussed (we have to remember the HGeo students as well!)
More formal that what we’ve usually done
Closing to the conference
One - would recommend holding a second?
Similar to the Urban Week last year
To happen in Winter term
Will be selecting a theme but also host on a variety of topics both HGeo and Planning related.
speakers and workshops in day, then a nicer evening event (like a formal networking night)
hard to get industry people out since APPI already has those sorts of nights and a full day activity is hard to get people out
urban week might be better for turnout
limit workload (ex. TWR events - one a day - and F evening event)
department speaker could be part of Urban Week
don’t have too many events; branding will work better if there’s a cause (like world planning day)
doing the planning well ahead of time will ensure visibility
finding student schedule availability is difficult when incorporating many faculties
talk to department about speakers (external or faculty)
this could be expanded to a Western Canada or National Conference in the 2018-19 year
initiative put on by students will be well received
challenge: less momentum as the previous conference had but academics still remember
put it at the same time as CAPS used to be; winter makes sense from student point of view
look at cost - it could cost a LOT if it’s not for-profit
use money on speakers over venue
Fort McMurray talk Nov. 1
City of Leduc wants to do a mixer, end of March
Used to be National Planning Conferences for Students
How many networking nights? One with the conference, would you recommend holding another one?
Are there any suggestions for other types of events that you’d like to see throughout the year?
How and who might we market the conference / Urban Day to? Would you recommend marketing to other universities / post-secondaries? What other programs elsewhere may have relevant programs?
Are there any events that the Faculty is intending on holding that you’d like any help or collaboration on?