Location: CCIS 4th Floor
October 19th 8:00 am - 9:15 am
Call to order at 8:26 by Cooper
Additions/deletions to agenda
Approval of last meeting’s minutes
Approved by Jacqueline
Approval of agenda
Approved by Hayley
HL and C’s (High’s Low’s and Comments)
Executive Reports and Questions
We will have access to the office as of Oct 3oth. You will be given swipe card access. There is an opportunity to schedule meetings in the office.
Meeting with Dr. Summers and Dr. Agrawal on October 26th at 5pm.
Slack discussion of the topics and focus of the meeting
We learn about what the faculty is doing and they learn about what we are doing
Cooper is trying to set up a consultation session between GAPSS and the Students Union on the topic of student housing.
They are soon to have a discussion on what students want in their housing.
We may collaborate with them on this
Open House is this Saturday - schedule will be sent out soon by the faculty
OASIS is starting out the Council of Arts Student Associations (COASA). See email to learn more.
Bimonthly meetings and some committees
Kaelin and Hayley interested if the time commitment is not
Drinks Nov. 3, 5pm
General Volunteers: Cooper to introduce content in meeting.
Clarity in the platform of communication
if it's a Slack channel, make sure notification settings are correct
Events committee using Facebook and Email
Google Team Drive - explaining to committees
Plan for a social outing with your committees within a week or two of your first meeting.
Ask members to sign up to the external calendar and to use the internal calendar
Give a general GAPSS update at the beginning of a meeting
Committee members need to understand all the committees will be supporting each other and working together.
Let committee members know that it's okay to have moments of less commitment and how they should communicate periods of less involvement, or any absence.
Finances should be communicated to committees just when it aligns with their
Debrief on the committee orientation
Seemed to help people become more comfortable from the beginning
Team bonding worked well but maybe something where everyone could meet everyone else briefly
Events Calendar to be finalized within next two weeks
If anyone has event ideas and requests, let Hayley know asap
Timing will be largely based on granting (discussed with Jacqueline)
Open Mic Night
Details in an email
PS Warren and a goldfish
Cost and care sharing
Care chart on the wall!
Idea of proxy meeting attendance - attending each others’ meetings (Atmo and PS Warren)
Adding them to newsletter - Hayley to find emails
Job Shadow Program being taken on by Events Committee
Hayley will set up a meeting with Career Centre
Collaboration (insurance backing)
Gives us infrastructure for the future
Paid employees more likely to be able to do it
To be brought up at our meeting with faculty
Team Drive - sent out an email with this information
November newsletter to profs
Give Faculty a better idea of what’s going on for the rest of the semester
Open Mic Night - Hayley send info on events and open mic night to Kaelin
Bottle drive fundraiser
Kaelin to get in contact with Jordan
Journal stickers - ask profs if they want that
Reaching out to printing facilities for sponsorship - Felipe and Jacqueline maybe attend journal meeting on Tuesday the 24th - advertisement to Stantec and such
There is a grant to apply for - look on Google Drive
Approach in person
EAS Meeting Update
Not too applicable to GAPSS but a good platform if we have major advocacy
Update of the Journal Committee stuff
Celebration of Planning Tickets
Jacqueline and Cooper talking to profs in person next week
Jacqueline to confirm with Dr. Summers if we get the money directly or if it goes to the Department
Hamza and Jordan look at the schedule and see if you can talk to the profs indicated
First Fundraising Meeting
Low turnout but good productivity
Pancake Breakfast idea
Felipe and Cameron interested in Super Smash Bros tournament
Usually have good turnout
Opportunity to get our name out
Committee delegation to certain jobs
6. Meeting times
Changing meeting times, stay tuned for a Doodle Poll
7. Adjournment by Cooper at 9:18am
8. Next Meeting: tba