Date: November 8, 5:00 pm - 6:00 pm
Place: ESB 1-42
Fun fact: IT’S WORLD URBANISM DAY!
Call to order 5:07
We now have access to our Office. EAS 1-52. We have the opportunity to open access up to committee members, too.
Celebration of Planning on Nov 9th at Shaw Conference Centre. Let's organize a party to go down to the venue together.
We now have access to 2 Executive VIP Cards from the SU. They get us discounts at SUB Print, and other SUB establishments
Lessons learnt from department meeting (list prepared)
Opportunity to present student research at APPI
Department will give us money for valuable projects, don't ask companies
Avoid partnerships outside the university
Plans for continuity year to year
Students weaknesses: stats, resume/cover letter writing, interviews
Journal: shorter papers, prof recommendations, promote at celebration of planning
Urban Day: marketing and speaker help; department not necessarily for a full urban day
(Western or National) Canada planning conference
Promote faculty events
Elections for new VP Human Geography.
Host in November or wait until January?
Include them in retreat
Do it at the same time as VP Grad students
Anyone interested probably on a committee - ask HGeo people to run and have an open call
Can we use a google form? Might be best/easiest (saw another club doing this for the reelection of a position)
Quorum is 14 people
Could do it as part of open mic/karaoke/election night
Do it at the beginning
VP Grad position
It's our avenue to bring our grad students closer to GAPSS
Liaison between us and academic affairs
See how they feel about defining the role
Vice President Graduate Studies, who shall:
Represent and act as liaison to students registered in the MA Human Geography, MSc Planning, PhD Human Geography, and PhD Planning.
Act as advisor to the President on issues concerning graduate studies.
Act as a liaison between GAPSS and ATLAS (the EAS grad students society). This is to be mutually determined by GAPSS, ATLAS, and the VP Graduate Studies.
If the VP Graduate studies position going unfilled at the Winter SAGM, the position will be filled during the Fall SAGM. If the position is not filled during the Fall SAGM, the position will not be filled.
Introduction of General Volunteer Position
Our way to involve students outside of committees
Should we reopen committee applications in Winter?
But ask committee members on other committees who chose journal initially if they will be editors for Jan-Feb
What they may do:
Event set up
Meld with program ambassador initiative
List of emails available for prospective students to email
Send out calls for volunteers to list of those signed up, then later could send to listserv
Important round of class talks (November 20th-24th)
Academic Committee will volunteer for class talks
What to include
Should we meet with Human Geography faculty members (Tara, Damian?)
Yes after we have VP HGeo
Tara is on sabbatical but in Edmonton
Something fun between Dec 21 and Dec 24
Cabin or airbnb in Jasper
Facebook poll for exam end date and things to do
VP Events (Hayley)
Open Mic Night
Confirmed for Wed. Nov. 29th, 6:30-9:30 (last call) but our booking is 6:00-10:30pm
Fundraising committee can decide this and take on advertising (last year $6) along with VP External
Received grant for 61.75
Hayley to forward event booking cost
Volunteers - enough from fundraising and events
Get gapss members to bring 2 people each
Use karaoke to sell it!
Invite student groups (arts departments, music departments, social science departments)
Sound system: rent if cost is low
Accommodate performer schedules
PD Resume and Cover Letter Writing Workshop
Outside help already exists
But we could have an evening targeted to planning
Academic to add survey question about what kind of PD would be useful
To be discussed by executive at a later time
Graduation & Year End Celebration
Committee Socials - ways in which these can be structured
More informal, no cost
Plans in late November
Communication with Faculty
Events - inviting them to see some of our documents so they can check to see what is going on - could go in newsletter
National Planning Conference (2018-19)
Support for us to do this from faculty
Universities have funding to send students
Research on CAPS - Hayley has done this and it's in the Drive
Meeting with Department in the future for planning
Kaelin, Cooper interested
Useful since the time span would be between multiple years
EAS Department Council Meeting
Damian Collins on sabbatical Jan 2019
Discussion of sessional instructors and whether there are too many
Defense for sessionals being built into how the Planning & HGeo programs work
No indication of change
We have 6/21, less than other universities
New hires for EAS dept. in geology
Renaming of HGP 343
From "Health, Space, and Place" to "Geographies of Health and Healthcare"
Communicates actual course content to students and employers, and aligns with other universities
VP Planning (Jordan)
Draft poster for photo contest is in the drive, to be printed in reading week and posted in late November
Budget for printing is $15 per month
Department likely funding gift cards
Journal cover design - pair with this contest
Would need original photo from photographer
First run from right after reading week to Dec. 8
#gapssphoto or #gappsphoto
Theme: favourite place in Edmonton
Lots of traffic (first post 353 views)
4 resident writers signed up
Put it in a listserv for promotion
Edits in reading week, to be released for class talks
To be done on your own time
Potential for incentive
In process, needs further communication from department
VP Internal (Kaelin)
Journal committee update
Faculty funding and grant
Shift to online
Oasis and ISSS want some
Narrowing Cooper's list
Committee members willing to do class talks to get submissions, join with Academic
Profs can recommend that students submit
Hamza to develop a formalized email for fall profs
May want some new editors from other committees
Things to do in the new office
Fish can be automatically fed
Microwave (PS Warren) and coffee maker
Schedule for meetings - Cooper meeting with Melissa and PS Warren people
VP Finance (Jacqueline)
Ticket sales for the Celebration of Planning is $325. Possible I might get one more prof tomorrow (Wednesday) but unlikely.
Bottle drive won’t happen this semester… need more notice. Will look into planning next semester.
Working on re-creating budget. Lost with my laptop crash. Sent a copy to hayley at one point so it is a straightforward thing.
Received COSSA grant for Open Mic Night for $61.75, money will go towards venue booking.
Applied to OASIS grant for Journal print funding. Possibility of receiving $400.
Will send out update on Finances over long weekend once I have remade all financial documents and deposited celebration of planning ticket sales proceeds (we are doing well right now)
Planning a pancake sale in Tory atrium in December. Will book table ASAP, date of fundraiser will be based on availability. Thoughts?
Any updates regarding on needs for funding?
Academic printing $15/month
Journal may need stickers
Approach department when we need funds from an amalgamated perspective
VP External (Hamza)
Nothing to add