Call to order at 3:45 pm
Approval of Agenda - Jacqueline
Approval of Minutes - Hayley
Everyone send a reminder to committee members to fill out the survey and participate in class talks
For academic survey, won’t be ready for class talks so will advertise to keep an eye out
Between weeks of class talks, send slide to profs to be shown before classes and include on eClass, also Instagram stories for marketing!
talking with Planning about funding in February (tag on to the conference meeting with Sandeep and Bob)
OASIS and ISSS
putting together a calendar of what they are doing
take group pictures at next meeting or social
Add involvement page to website
Individual meetings with execs for certain projects
May 4th as transitions document deadline
try to keep reflections in a document as time goes on
VP Events (Hayley):
We lost the Banner from Urban Week - could we get compensation for this being lost? Cooper will contact the people in that office now
One week, March 19-23
Each day with a separate theme
Winter Cities, NGOs and nonprofits, urban transport and design day, politics and econ. growth, keynote speaker
diverse events: panel, speakers, photo walks
contact Edmonton Journal
Committee meetings every 1-2 weeks
Kaelin to add meeting times and members to the internal calendar
If you have ideas about where to contact or have personal contacts please let Hayley know - esp. personal contacts, this helps a lot!
Celebration of Planning sponsors
Graduation / Year End Celebration Tickets
When would we like to start selling these? How soon? Early bird price?
Need money to pay for grad (prefer no early bird price)
about a month in advance start selling tickets (and keep in mind class talks at the end of March)
How can we work the conference funds in with the GAPSS funds?
GAPSS as an account owner can create a second account to help keep Conference stuff separate - essentially two chequing accounts
Jacqueline to email our bank rep and ask her for the details
For early purchases like website (before sponsor money) we should be able to use GAPSS funds
but limits cashflow with Urban week, grad, etc. coming up. Jacqueline will evaluate once the grant money for other events has been confirmed (late Feb.)
Cooper will add executive positions to BearsDen (and add new execs), and everyone must make themselves visible
Inter-committee social - Hayley will book room soon
Kaelin will update calendar
VP Finance (Jacqueline)
three upcoming fundraisers:
March 2nd at Pint on Whyte-- will be selling tickets ASAP and need everyone’s help
$10 includes- no cover, free drink and reserved room
all proceeds go to GAPSS
maximum 40 tickets
open to everyone - use connections! fraternities and sororities!
Marketing- posters, FB post, listserve, word of mouth
I don’t have EOT- will need help with event submission (ASAP) and supervision of event
Bake sales/pancake breakfasts
March 27th and 29th (hope of making ~150 each)
Reason for dates is due to tables being booked otherwise
Set up meeting with department regarding funding of events (prioritize Journal>UW>Grad)
Journal - $250
VP Internal (Kaelin):
Nothing at this time.
VP Human Geography (Fatme)
Meeting Damian on Feb 2, meeting Sandeep on Feb 8, to discuss recommendations for survey
Damian has already given preliminary recommendations - have incorporated them.
Damian is concerned about our ability to guarantee anonymity, especially for graduate students (so little of them)
VP Planning (Jordan)
Choosing photo contest winner Feb. 5
Tested out social media marketing for this one, was not as effective as posters (good to know for other events)
YIMBY running smoothly. Madeline will be next writer.
VP Graduate Studies (Jared)
Graduate Student Group
Grad students want to create their own student group
funding for events
potential for it to be a committee of GAPSS or two groups running together
meeting to see what Grad Students want and how we can work together
can advertise each others’ events - and have a system to send information back and forth
VP External (Hamza)
Nothing at this time.
Adjournment at 4:47