Most Recent Meeting Minutes

April 14th, 2024

In Attendance: Daniel, Krystalynn, Kiyomi, Lauren, Neil, Callista, Mason, Isabella, Eric

Called to order at: 19:00

Action Items: 

  1. President (Daniel)

    • Invited new executives

    • 2024/25 Election & AGM review

    • GAPSS Room Relocation Update

      • Filled out spreadsheet for info we have on our current room to put in future room

      • Size of furniture means we may not move everything over

      • A lot of stuff is ours so we’ll be moving it → fridge and microwave

      • Not clear timeline yet → probably early May

    • Passed constitutional amendments

    • Bob meeting

      • Daniel to email Bob about student feedback and other considerations

    • Transition timeline

      • May/Jun - intro stuff, work with old VPs to understand role

      • Jul/Aug - start work

  2. Academic - HGEO (Lauren) & PLAN (Kiyomi)

    • Kiyomi can you update our constitution to include the passed resolutions

      • Can Beth be included in that?

        • To teach Beth how to do it for future AGMs

    • Library format

      • After exams, see current books and catalogue them into google sheets

      • Google form to check out books

      • Over summer, figure out how to get donations

  3. Media - External (Neil), Internal (Krystalynn) and Marketing (Callista)

    • Election results post

      • To go out April 15

    • When should we stop the newsletter for the summer?

      • Plan to stop April 15 → add info about it being last GAPSS newsletter of the year

      • Any other information can just go out as email

    • Is there any more content that has to go out?

      • Transportation Tues video - maybe after finals, unsure due to schedules

      • Keep memes going casually

    • Fridge disposal support/timeline

      • Disposed of at eco station and reimbursement complete

    • Active transportation ad hoc committee status update (if we have one)

      • Talked to Danielle

      • There is rough outline about project

      • Research for summer

      • Fall is implementation phase

      • Doesn’t seem to be interest from grad students

      • Have to go with 7 students that have signed up so far

      • Still waiting to hear back from Emily Grise and once they do, they can get started on outline and make it official to university standards

        • Want it to be self directed study credit so needs to be tied to prof and Emily is available

      • Haven’t picked anyone yet → likely Danielle and Emily to choose

        • 4-5 people ideal

      • Mention to Danielle that GAPSS would like 1 student from ad hoc committee to give updates

  4. Finance (Mason)

    • Merch pickup update

      • Handed out all merch

      • Waiting for reimbursement from Bob

        • Mason to fill out form and send to Bob

        • Complete in 2-3 weeks

    • Reimbursements

      • Final stages to update budget and making sure everyone is reimbursed

      • Everyone to send final reimbursements to Mason

    • Prep to hand things over to Isabella

      • Transfer over accounts

  5. Events (Dezmond)

    • Bar night update

      • Will go forward with it for this Friday, April 19 at 8PM

      • Table for 20 reserved at Deweys

      • Everyone welcome, if more people come then they can get their own tables as well

    • Studio crawl update

      • Not gotten enough interest to safely move forward with event and involve APPI

      • Decided not to go forward with this event

      • Something to revisit in the future and try to kindle interest in it

      • Big barrier was not enough content from winter term classes

        • Should get on this early in fall classes to showcase at end of year

        • Ask profs to consider this when planning class and projects

        • Try to increase interest in students throughout the year as well

Adjournment at: 19:30

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