Most Recent Meeting Minutes
April 14th, 2024
In Attendance: Daniel, Krystalynn, Kiyomi, Lauren, Neil, Callista, Mason, Isabella, Eric
Called to order at: 19:00
Action Items:
President (Daniel)
Invited new executives
2024/25 Election & AGM review
GAPSS Room Relocation Update
Filled out spreadsheet for info we have on our current room to put in future room
Size of furniture means we may not move everything over
A lot of stuff is ours so we’ll be moving it → fridge and microwave
Not clear timeline yet → probably early May
Passed constitutional amendments
Bob meeting
Daniel to email Bob about student feedback and other considerations
Transition timeline
May/Jun - intro stuff, work with old VPs to understand role
Jul/Aug - start work
Academic - HGEO (Lauren) & PLAN (Kiyomi)
Kiyomi can you update our constitution to include the passed resolutions
Can Beth be included in that?
To teach Beth how to do it for future AGMs
Library format
After exams, see current books and catalogue them into google sheets
Google form to check out books
Over summer, figure out how to get donations
Media - External (Neil), Internal (Krystalynn) and Marketing (Callista)
Election results post
To go out April 15
When should we stop the newsletter for the summer?
Plan to stop April 15 → add info about it being last GAPSS newsletter of the year
Any other information can just go out as email
Is there any more content that has to go out?
Transportation Tues video - maybe after finals, unsure due to schedules
Keep memes going casually
Fridge disposal support/timeline
Disposed of at eco station and reimbursement complete
Active transportation ad hoc committee status update (if we have one)
Talked to Danielle
There is rough outline about project
Research for summer
Fall is implementation phase
Doesn’t seem to be interest from grad students
Have to go with 7 students that have signed up so far
Still waiting to hear back from Emily Grise and once they do, they can get started on outline and make it official to university standards
Want it to be self directed study credit so needs to be tied to prof and Emily is available
Haven’t picked anyone yet → likely Danielle and Emily to choose
4-5 people ideal
Mention to Danielle that GAPSS would like 1 student from ad hoc committee to give updates
Finance (Mason)
Merch pickup update
Handed out all merch
Waiting for reimbursement from Bob
Mason to fill out form and send to Bob
Complete in 2-3 weeks
Reimbursements
Final stages to update budget and making sure everyone is reimbursed
Everyone to send final reimbursements to Mason
Prep to hand things over to Isabella
Transfer over accounts
Events (Dezmond)
Bar night update
Will go forward with it for this Friday, April 19 at 8PM
Table for 20 reserved at Deweys
Everyone welcome, if more people come then they can get their own tables as well
Studio crawl update
Not gotten enough interest to safely move forward with event and involve APPI
Decided not to go forward with this event
Something to revisit in the future and try to kindle interest in it
Big barrier was not enough content from winter term classes
Should get on this early in fall classes to showcase at end of year
Ask profs to consider this when planning class and projects
Try to increase interest in students throughout the year as well
Adjournment at: 19:30
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